At a MEETING of the DUNDEE CITY HEALTH AND SOCIAL CARE INTEGRATION JOINT BOARD held at Dundee on 17th December, 2019.

Present:-

Members

Role

Trudy McLEAY (Chairperson)

Nominated by Health Board (Non-Executive Member)

Ken LYNN (Vice-Chairperson)

Nominated by Dundee City Council (Elected Member)

Roisin SMITH

Nominated by Dundee City Council (Elected Member)

Helen WRIGHT

Nominated by Dundee City Council (Elected Member)

Dave BERRY

Chief Finance Officer

James COTTON

Registered Medical Practitioner (not providing primary medical services)

Kathryn BRECHIN

Registered Nurse

Diane McCULLOCH

Chief Social Work Officer

Drew WALKER

Director of Public Health

Raymond MARSHALL

Staff Partnership Representative

Jim McFARLANE

Trade Union Representative

Eric KNOX

Third Sector Representative

Linda GRAY

Service User Representative

Non-members in attendance at request of Chief Officer:-

Kathryn SHARP

Dundee Health and Social Care Partnership

Alison FANNIN

Dundee Health and Social Care Partnership

Trudy McLEAY, Chairperson, in the Chair.

I                       APOLOGIES FOR ABSENCE

Apologies for absence were submitted on behalf of:-

Members

Role

David W LYNCH

Chief Officer

Jenny ALEXANDER

Nominated by Health Board (Non-Executive Member)

Martyn SLOAN

Carer Representative

II                      DECLARATION OF INTEREST

Councillor Ken Lynn and Eric Knox declared non-financial interests in relation to the item of business at Article XII of this minute by virtue of being members of the Drugs Commission.

III                     MINUTE OF PREVIOUS MEETING

The minute of meeting of the Integration Joint Board held on 29th October, 2019 was submitted and approved.

IV                     APPOINTMENTS COMMITTEE MINUTE OF MEETING

The minute of meeting of the Appointments Committee held on 28th October, 2019 and 19th November, 2019 was submitted and noted for information and record purposes, a copy of which is attached to this minute as Appendix I.

V                      MEMBERSHIP OF DUNDEE CITY HEALTH AND SOCIAL CARE INTEGRATION JOINT BOARD

(a)                    MEMBERSHIP NHS TAYSIDE - POSITION OF VOTING MEMBER

Reference was made to Article IV(b) of the minute of meeting of this Integration Joint Board of 29th March, 2019 wherein it was noted that Professor Nic Beech had been nominated by NHS Tayside to serve as a member of the Integration Joint Board in the capacity of voting member.

It was reported that due to taking up other employment Professor Nic Beech had resigned from NHS Tayside Board. The Integration Joint Board agreed to note the position and that they would be advised of his replacement in due course.

(b)                    MEMBERSHIP POSITION OF REGISTERED MEDICAL PRACTITIONER

Reference was made to Article III(c) of the minute of meeting of this Integration Joint Board of 30th October, 2018 wherein it was noted that Dr Frank Weber had been nominated by NHS Tayside to serve as a non-voting member on the Integration Joint Board in the capacity of Registered Medical Practitioner whose name was included in the list of primary medical service performers prepared by the Health Board.

It was reported that, due to work commitments, Dr Weber had resigned from this position effective from 14th November, 2019. The Integration Joint Board agreed to note the position and that they would be advised of his replacement in due course.

VI                     PERFORMANCE AND AUDIT COMMITTEE

(a)                    MINUTE OF PREVIOUS MEETING OF 26TH NOVEMBER, 2019

The minute of the previous meeting of the Performance and Audit Committee held on 26th November, 2019 was submitted and noted for information and record purposes.

(b)                    CHAIR'S ASSURANCE REPORT

There was submitted Report No DIJB57-2019 by Ken Lynn, Chairperson of the Performance and Audit Committee, providing an Assurance Report to the Integration Joint Board on the work of the Performance and Audit Committee.

The Integration Joint Board agreed to note the content of the report.

VII                    PARTICIPATION AND ENGAGEMENT STRATEGY

There was submitted report No DIJB49-2019 by the Chief Officer presenting the revised Participation and Engagement Strategy to the Integration Joint Board for approval.

The Integration Joint Board agreed:-

(i)                      to approve the Participation and Engagement Strategy which was attached to the report as Appendix I;

(ii)                     to instruct the Integrated Strategic Planning Group to further develop the Framework for Engagement referred to at Section 4.5 of the report; and

(iii)                    to instruct the Chief Finance Officer to ensure that progress in implementation of the Participation and Engagement Strategy was reported to the Integration Joint Board as part of its ongoing governance arrangements.

VIII                   CHIEF SOCIAL WORK OFFICER ANNUAL REPORT 2018/2019

There was submitted Report No DIJB50-2019 by the Chief Social Work Officer, submitting for information the Chief Social Work Officers Annual Report for 2018/19 which was attached to the report as Appendix 1.

The Integration Joint Board agreed:-

(i)                      to note the content of the Chief Social Work Officers Annual Report for 2018/19 which was attached to the report as Appendix 1; and

(ii)                     to note the key developments and achievements across Social Work functions achieved during 2018/2019 as outlined in Section 4.3 of the report and priorities for future development during 2019/2020 as outlined in Section 4.4 of the report.

IX                     JOINT INSPECTION (ADULTS) : THE EFFECTIVENESS OF STRATEGIC PLANNING IN PERTH ANDKINROSS (SEPTEMBER 2019)

 

There was submitted Report No DIJB51-2019 by the Chief Officer informing of the published inspection report of strategic planning within Perth and Kinross Health and Social Care Partnership and planned activity to identify areas of learning for the Dundee Health and Social Care Partnership.

 

The Integration Joint Board agreed:-

 

(i)                     to note the content of the report and the Perth and Kinross inspection report published by the Care Inspectorate and Healthcare Improvement Scotland which was attached to the report as Appendix 1 and summarised at 4.3 of the report;

 

(ii)                    to note that the report would be reviewed by the Clinical, Care and Professional Governance Group and other relevant stakeholder groups to identify areas of learning and associated improvement actions as outlined in Sections 4.4 and 4.5 of the report; and

 

(iii)                    to instruct the joint-chairs of the Clinical, Care and Professional Governance Group to provide an assessment of the Dundee position, identified areas of learning and associated improvement actions to the Performance and Audit Committee by March 2020.

 

X                      LARGE HOSPITAL SET ASIDE

There was submitted Report No DIJB52-2019 by the Chief Finance Officer providing an overview of the Large Hospital Set Aside and setting out how this could be applied through the Integration Joint Boards financial planning process.

The Integration Joint Board agreed:-

(i)                     to note the content of the report; and

(ii)                    to remit the Chief Finance Officer to reflect the application of the Large Hospital Set Aside within the Integration Joint Boards financial plans for 2020/2021 onwards as part of the Integration Joint Boards budget setting process.

XI                     FINANCIAL MONITORING POSITION AS AT OCTOBER 2019

There was submitted Report No DIJB53-2019 by the Chief Finance Officer providing an update of the projected financial monitoring position for delegated health and social care services for 2019/2020.

The Integration Joint Board agreed:-

(i)                     to note the content of the report including the overall projected financial position for delegated services to the 2019/2020 finacial year end as at 31st October, 2019 as outlined in Appendices 1, 2 and 3 of the report;

(ii)                    to note the progress with implementation of savings initiatives as outlined in Appendix 4 of the report; and

 

(iii)                    to note that officers within the Health and Social Care Partnership were progressing with a number of actions required to effect a recovery plan as outlined in Section 4.7.1 of the report.

XII                    DUNDEE DRUGS COMMISSION REPORT RESPONDING TO DRUG USE WITH KINDNESS, COMPASSION ANDHOPE

There was submitted report No DIJB55-2019 by the Chief Officer informing of the response to the recommendations presented by the Dundee Drugs Commission and presenting the action plan developed to support the progress for change.

The Integration Joint Board agreed:-

(i)                     to note the contents of the Dundee Drugs Commission Report Responding to Drug Use with Kindness, Compassion and Hope which was attached to the report as Appendix 1;

 

(ii)                    to note the specific areas for improvement for the Dundee Health and Social Care Partnership as detailed in Paragraph 4.1.5 of the report; and

 

(iii)                    to note the action plan developed by the Dundee Alcohol and Drugs Partnership to address the recommendations in response to the Dundee Drugs Commission Report  which was attached to the report as Appendix 2.

 

XIII                   DUNDEE INTEGRATION JOINT BOARD BUDGET UPDATE 2020/2021 DEVELOPMENT UPDATE

On a reference to Article VI of the minute of meeting of this Integration Joint Board of 29th October, 2019 wherein a report on the Delegated Budget for 2020/2021 was submitted which set out the initial forecast of the cost pressures anticipated within the delegated budget 2020/21 and it was agreed that the Chief Finance Officer be remitted to bring updated reports to each of the remaining Integration Joint Board  meetings to the end of the current financial year culminating in the presentation of a proposed budget for 2020/21 for consideration by the Integration Joint Board at its meeting in March 2020.

There was submitted Agenda Note DIJB56-2019 reporting that as a result of the UK Parliamentary General Election being called for the 12th December 2019, the Scottish Government had had to delay the announcement of the Draft Scottish Budget.  The exact timescale for this announcement was currently not known however it was anticipated that this would be towards the end of January 2019.

The Chief Officer and Chief Finance Officer continued to engage with Dundee City Council and NHS Tayside in relation to developing an understanding of the implications of the various cost pressures and possible funding levels following the publication of the Scottish Governments Draft Budget, however at this time there was no further update available in relation to the development of the the Integration Joint Boards 2020/2021 budget.

XIV                  MEETINGS OF THE INTEGRATION JOINT BOARD 2019 ATTENDANCES

There was submitted a copy of the Attendance Return DIJB54-2019 for meetings of the Integration Joint Board held to date over 2019.

The Integration Joint Board agreed to note the position as outlined.

XV                               DATE OF NEXT MEETING

The Integration Joint Board agreed to note that the next meeting of the Integration Joint Board would be held in Committee Room 1, 14 City Square, Dundee on Tuesday, 25th February, 2020 at 2.00 pm.

Trudy McLEAY, Chairperson.

APPENDIX I

 

At MEETINGS of the APPOINTMENTS COMMITTEE OF THE DUNDEE CITY HEALTH AND SOCIAL CARE INTEGRATION JOINT BOARD held at Dundee on 28th October, 2019 and 19th November, 2019.

Present:-

On 28th October, 2019:-

Trudy McLEAY (Chairperson)

Nominated by Health Board (Non-Executive Member)

Ken LYNN

Nominated by Dundee City Council (Elected Member)

Roisin SMITH

Nominated by Dundee City Council (Elected Member)

Helen WRIGHT

Nominated by Dundee City Council (Elected Member)

Jenny ALEXANDER

Nominated by Health Board (Non-Executive Member)

Dr Robert PEAT

Nominated by Health Board (Non-Executive Member)

On 19th November, 2019:-

Trudy McLEAY (Chairperson)

Nominated by Health Board (Non-Executive Member)

Roisin SMITH

Nominated by Dundee City Council (Elected Member)

Helen WRIGHT

Nominated by Dundee City Council (Elected Member)

Jenny ALEXANDER

Nominated by Health Board (Non-Executive Member)

Dr Robert PEAT

Nominated by Health Board (Non-Executive Member)

Trudy McLEAY, Chairperson, in the Chair.

The Committee resolved under Section 50(A)(4) of the Local Government (Scotland) Act 1973 that the press and public be excluded from the meeting for the undernoted items of business on the grounds that they involved the likely disclosure of exempt information as defined in paragraph 1 of Part I of Schedule 7A of the Act.

I                       DECLARATION OF INTEREST

No declarations of interest were made.

II                      APPOINTMENT OF CHIEF OFFICER, DUNDEE CITY HEALTH AND SOCIAL CARE INTEGRATION JOINT BOARD

At the meeting held on 28th October, 2019, there were submitted details of the applications received and the Committee agreed the candidates to be invited for interview on 19th November, 2019.

At the meeting held on 19th November, 2019, the Committee interviewed the candidates. Following an exchange of views, and after hearing the officers, the Committee unanimously agreed to offer the post of Chief Officer, Dundee City Health and Social Care Integration Joint Board to Vicky Irons                            who intimated her acceptance.

Trudy McLEAY, Chairperson.