At a MEETING of the DUNDEE CITY HEALTH AND SOCIAL CARE INTEGRATION JOINT BOARD held at Dundee on 29th October, 2019.

Present:-

Members

Role

 

Trudy McLEAY (Chairperson)

Nominated by Health Board (Non-Executive Member)

 

Ken LYNN (Vice-Chairperson)

Nominated by Dundee City Council (Elected Member)

Roisin SMITH

Nominated by Dundee City Council (Elected Member)

 

Helen WRIGHT

Nominated by Dundee City Council (Elected Member)

 

Nic BEECH

Nominated by Health Board (Non-Executive Member)

 

David W LYNCH

Chief Officer

 

Dave BERRY

Chief Finance Officer

 

Kathryn BRECHIN

Registered Nurse

 

Diane McCULLOCH

Chief Social Work Officer

 

Drew WALKER

Director of Public Health

 

Jim McFARLANE

Trade Union Representative

 

Eric KNOX

Third Sector Representative

 

Linda GRAY

Service User Representative

 

Martyn SLOAN

Carer Representative

 

Non-members in attendance at request of Chief Officer:-

Dr David SHAW

Dundee Health and Social Care Partnership

Kathryn SHARP

Dundee Health and Social Care Partnership

Trudy McLEAY, Chairperson, in the Chair.

Prior to commencement of the business, the Chair paid tribute to the Chief Officer, David W Lynch who would be retiring from service with Dundee Health and Social Care Partnership in December 2019 and the personal contribution he had made over the period of his appointment as the first Chief Officer of Dundee Integration Joint Board and wished him well for his retirement.

These sentiments were echoed by Bailie Helen Wright and the Vice Chair, Councillor Ken Lynn.

The Chair also took the opportunity to welcome Eric Knox of Dundee Voluntary Organisation to his first meeting of the Integration Joint Board.  Mr Knox gave a brief summary of his background and that he welcomed his membership of the Integration Joint Board.

I                       APOLOGIES FOR ABSENCE

Apologies for absence were submitted on behalf of:-

Members

Role

Jenny ALEXANDER

 

Nominated by Health Board (Non-Executive Member)

 

James COTTON

 

Registered Medical Practitioner (not providing primary medical services)

 

Raymond MARSHALL

 

Staff Partnership Representative

 

II                      DECLARATION OF INTEREST

No declarations of interest were made.

III                     MINUTE OF PREVIOUS MEETING

The minute of meeting of the Integration Joint Board held on 27th August, 2019 was submitted and approved.

IV

(a)                    MINUTE OF PREVIOUS MEETING OF 24TH SEPTEMBER, 2019

The minute of the previous meeting of the Performance and Audit Committee held on 24th September, 2019 was submitted and noted for information and record purposes.

(b)                    CHAIR'S ASSURANCE REPORT

There was submitted Report No DIJB59-2019 by Ken Lynn, Chairperson of the Performance and Audit Committee, providing an Assurance Report to the Integration Joint Board on the work of the Performance and Audit Committee.

The Integration Joint Board agreed to note the content of the report.

V                      FINANCIAL MONITORING POSITION AS AT AUGUST 2019

On a reference to Article XII of the minute of meeting of this Integration Joint Board held on 25th June, 2019, there was submitted Report No DIJB47-2019 by the Chief Finance Officer providing an update of the projected financial monitoring position for delegated health and social care services for 2019/20.

The Integration Joint Board agreed:-

(i)                     to note the content of the report including the overall projected financial position for delegated services to the 2019/2020 financial year end as at 31st August, 2019 as outlined in Appendices 1, 2 and 3 of the report;

(ii)                    to note the progress with implementation of savings initiatives as outlined in Appendix 4 of the report;

(iii)                    to note that officers within the Health and Social Care Partnership were progressing with a number of actions required to effect a recovery plan as outlined in section 4.7.1 of the report; and

(iv)                   to instruct the Chief Finance Officer to formally write to the Chief Finance Officer of Perth & Kinross Integration Joint Board to request an update on progress of the Transformation of In-Patient Mental Health Services as outlined in paragraph 4.3.6 of the report.

VI                     DELEGATED BUDGET 2020/2021 INITIAL OUTLOOK

 

There was submitted Report No DIJB49-2019 by the Chief Finance Officer providing an initial forecast of the cost pressures anticipated within the delegated budget 2020/2021.  The report formed phase one of a series of budget development reports to be presented to each Integration Joint Board meeting leading up to the Integration Joint Board meeting in March, 2020 when the delegated budget would be laid before the Integration Joint Board for approval.

The Integration Joint Board agreed:-

(i)                     to note the content of the report including the potential implications to the delegated budget of the impact of the Scottish Governments Budget on Dundee City Council and NHS Taysides financial settlements as set out in sections 4.2 and 4.3 of the report;

 

(ii)                    to note the potential implications of these and the range of increased costs and cost pressures to Dundee Integration Joint Boards delegated budget and subsequent indicative level of budget requisition to Dundee City Council and NHS Tayside as set out in section 4.4 and Appendix 1 of the report to enable the Integration Joint Board to deliver the priorities as set out within its Strategic and Commissioning Plan; and

 

(iii)                    to remit to the Chief Finance Officer to bring updated reports to each of the remaining Integration Joint Board meetings to the end of the financial year culminating in the presentation of a proposed budget for 2020/2021 for consideration by the Integration Joint Board at its meeting in March, 2020.

VII                    WINTER PLAN (2019/2020) NHS TAYSIDE AND PARTNER ORGANISATIONS

 

There was submitted Report No DIJB50-2019 by the Chief Officer informing of the Winter Plan (2019/2020) NHS Tayside and Partner Organisations (the Winter Plan) to be submitted on behalf of NHS Tayside and its partner organisations to the Scottish Government. The Winter Plan set out the arrangements across Tayside to support seasonal variations across health and social care services and described the level of preparedness. A copy of the Winter Plan was attached to the report as Appendix 1.

The Integration Joint Board agreed:-

(i)                     to note the content of the report and the associated Winter Plan which was attached to the report as Appendix 1;

(ii)                    to approve the Winter Plan as presented at Appendix 1 of the report and the submission of the Winter Plan to the Scottish Government;

 

(iii)                    to note the detailed actions for the Dundee Health and Social Care Partnership as detailed in section 4.6 of the report and section 4.4 of the Winter Plan; and

 

(iv)                   that the submission of the Winter Plan to the Scottish Government be accompanied with a statement from the Chief Officer emphasising that whilst every effort had been made to anticipate the potential implications of the winter period should there be unprecedented exceptional circumstances, the Winter Plan may be insufficient to manage the increased demand for services and any implications for staffing, capacity or service delivery.

VIII                   APPOINTMENT OF CHIEF OFFICER DUNDEE CITY HEALTH AND SOCIAL CARE INTEGRATION JOINT BOARD

 

There was submitted Agenda Note DIJB58-2019 reporting on the announcement of the retirement by of the current postholder of the position of Chief Officer, Dundee City Health and Social Care Integration Joint Board and the steps being taken to appoint his successor.

The Integration Joint Board agreed to note that recruitment and selection processes were being undertaken to identify a successor  and agreed that the voting members of the Integration Joint Board and the Chief Executives of NHS Tayside and Dundee City Council be authorised to act as an appointments committee  with powers to interview candidates on a date to be confirmed and, if so minded, to make an appointment to the post.

 

IX                     PROGRAMME OF MEETINGS DUNDEE INTEGRATION JOINT BOARD 2020

 

The Integration Joint Board agreed that the Programme of Meetings of the Dundee City Health and Social Care Integration Joint Board over 2020 be as follows:-

Date

Venue

Time

Tuesday, 25th February, 2020

Committee Room 1, 14 City Square

2.00 pm

Friday, 27th March, 2020

Committee Room 1, 14 City Square

2.00 pm (Budget Meeting)

Tuesday, 28th April, 2020

Committee Room 1, 14 City Square

2.00 pm

Tuesday, 23rd June, 2020

Committee Room 1, 14 City Square

2.00 pm

Tuesday, 25th August, 2020

Committee Room 1, 14 City Square

2.00 pm

Tuesday, 27th October, 2020

Committee Room 1, 14 City Square

2.00 pm

Tuesday, 15th December, 2020

Committee Room 1, 14 City Square

2.00 pm

X                      PROGRAMME OF MEETINGS PERFORMANCE AND AUDIT COMMITTEE 2020

 

The Integration Joint Board agreed to note that the Programme of Meetings of the Performance and Audit Committee over 2020 would be recommended as follows:-

Date

Venue

Time

Tuesday, 11th February, 2020

Committee Room 1, 14 City Square

2.00 pm

Tuesday, 24th March, 2020

Committee Room 1, 14 City Square

2.00 pm

Tuesday, 30th June, 2020

Committee Room 2, 14 City Square

2.00 pm

Tuesday, 22nd September, 2020

Committee Room 1, 14 City Square

2.00 pm

Tuesday, 24th November, 2020

Committee Room 1, 14 City Square

2.00 pm

XI                     MEETINGS OF THE INTEGRATION JOINT BOARD 2019 ATTENDANCES

 

There was submitted a copy of the attendance return DIJB51-2019 for meetings of the Integration Joint Board held to date over 2019.

The Integration Joint Board agreed to note the position as outlined.

XII                    DATE OF NEXT MEETING

The Integration Joint Board noted that the next meeting of the Integration Joint Board would be held in Committee Room 1, 14 City Square, Dundee on 17th December, 2019 at 2.00pm.

Trudy McLEAY, Chairperson.