At a MEETING of the PERFORMANCE AND AUDIT COMMITTEE OF THE DUNDEE CITY HEALTH AND SOCIAL CARE INTEGRATION JOINT BOARD held at Dundee on 28th May, 2019.

Present:-

Members

Role

Ken LYNN (Chairperson)

Nominated by Dundee City Council (Elected Member)

Jenny ALEXANDER

Nominated by Health Board (Non Executive Member)

Helen WRIGHT

Nominated by Dundee City Council (Elected Member)

Dave BERRY

Chief Finance Officer

David W LYNCH

Chief Officer

Raymond MARSHALL

Staff Partnership Representative

Jane MARTIN

Chief Social Work Officer

Martyn SLOAN

Person providing unpaid care in the area of the local authority

Pamela REDPATH

Senior Manager - Internal Auditor, Dundee City Council

Non-members in attendance at the request of the Chief Finance Officer:-

Derek FARRELL

Neighbourhood Services

Ailsa McALLISTER

Dundee Health and Social Care Partnership

Diane McCULLOCH

Dundee Health and Social Care Partnership

Kathryn SHARP

Dundee Health and Social Care Partnership

Robin SHIELDS

Neighbourhood Services

Councillor Ken LYNN, Chairperson, in the Chair.

I                       APOLOGIES FOR ABSENCE

Apologies for absence were submitted on behalf of:-

Nic BEECH, Nominated by Health Board (Non Executive Member)

James COTTON, Registered Medical Practitioner (not providing primary medical services)

II                      DECLARATION OF INTEREST

No declarations of interest were made.

III                     PERFORMANCE AND AUDIT COMMITTEE - MEMBERSHIP

(a)                    REGISTERED MEDICAL PRACTITIONER NOT PROVIDING PRIMARY MEDICAL CARE SERVICES

Reference was made to Article V(a) of the minute of the Integration Joint Board held on 29th March, 2019, wherein it was noted that Dr James Cotton had replaced Dr Cesar Rodriguez as a member of the Integration Joint Board.  The Committee noted that the Integration Joint Board agreed to appoint Dr James Cotton to the vacant position on the Committee as a result of the change in membership.

(b)                    VOTING MEMBER

Reference was made to Article V(b) of the minute of meeting of the Integration Joint Board held on 29th March, 2019, wherein it was noted that Professor Nic Beech had replaced Dr Norman Pratt as a voting member on the Integration Joint Board.  The Committee noted that the Integration Joint Board agreed to appoint Professor Nic Beech to the vacant position on the Committee as a result of Dr Norman Pratt no longer being a member of the Integration Joint Board as of 31st March, 2019.

(c)                    CARERS REPRESENTATIVE APPOINTMENT

Reference was made to Article V(c) of the minute of meeting of the Integration Joint Board held on 29th March, 2019, wherein it was noted that Martyn Sloan, carers representative on the Integration Joint Board had requested he be appointed to the membership of the Performance and Audit Committee in the capacity of carers representative.  The Committee noted that the Integration Joint Board agreed to the appointment of Martyn Sloan as a member of the Committee in the capacity as carers representative.

IV                     MINUTE OF PREVIOUS MEETING

The minute of meeting of the Committee held on 25th March, 2019 was submitted and approved.

V                      DUNDEE INTEGRATION JOINT BOARD INTERNAL AUDIT ARRANGEMENTS 2019/20

There was submitted Agenda Note PAC24-2019 reporting that Dundee Integration Joint Boards internal audit services for 2018/19 were provided through a partnership approach between FTF Audit and Management Services and Dundee City Councils internal audit service.  The Chief Internal Auditor from FTF was appointed to this same role within the IJB.  This arrangement was agreed on an annual basis through the IJB and Performance and Audit Committee since the inception of the IJB in 2016/17.  In order to support consistency in approach and continue the good partnership working between NHS Taysides and Dundee City Councils internal audit services, it was recommended that this arrangement was continued for 2019/20.

The Committee approved these arrangements for 2019/20.

VI                     GOVERNANCE ACTION PLAN PROGRESS REPORT

There was submitted Report No PAC19-2019 by the Chief Finance Officer providing the Committee with an update on the progress of the actions set out in the Governance Action Plan.

The Committee:

(i)                     noted the progress made in relation to the actions set out in the Governance Action Plan as outlined in Appendix 1 of the report; and

(ii)                    agreed that any proposed changes to the planned completion dates for actions would need to be formally agreed by the Performance and Audit Committee.

VII                    TRANSFORMATION AND SERVICE REDESIGN INTERNAL AUDIT REPORT - ACTION PLAN

On a reference to Article IX of the minute of this Committee of 12th February, 2019, there was submitted Report No PAC20-2019 by the Chief Finance Officer considering an action plan to progress the recommendations set out within the recent Internal Audit Review of the Integration Joint Boards (IJB) Transformation and Service Redesign Programme.

The Committee:-

(i)                     approved the Action Plan at Appendix 1 of the report in response to the Internal Audit Assessment of the Integration Joint Board Transformation and Service Redesign Programme, presented to the Performance and Audit Committee on 12th February, 2019; and

 

(ii)                    instructed the Chief Finance Officer to provide an update on the Action Plan to the meeting of the Committee to be held in September 2019.

 

VIII                   PERFORMANCE AGAINST HOUSING CONTRIBUTION STATEMENT 2016-2021

 

There was submitted Report No PAC21-2019 by the Head of Service, Finance and Strategic Planning providing an update to Committee in relation to the performance that had been achieved to date against the commitments set out in the Housing Contribution Statement 2016-2021.

 

The Committee:-

 

(i)                     noted the progress that had been made in achieving the priorities and targets set out in the Housing Contribution Statement 2016-2021 (sections 4.4 to 4.9 and Appendix 1 of the report); and

 

(ii)                    noted that the Housing Contribution Statement was currently being reviewed and was scheduled to be submitted to the Integration Joint Board for approval at its meeting to be held on 25th June, 2019.

 

IX                     DUNDEE INTEGRATION JOINT BOARD INTERNAL AUDIT PLAN PROGRESS REPORT

 

There was submitted Report No PAC22-2019 by the Chief Finance Officer providing the Committee with a progress update in relation to the current Internal Audit Plan.

 

The Committee noted the continuing delivery of the 2018/19 plan as outlined in the report.

 

X                      MEETING OF PERFORMANCE AND AUDIT COMMITTEE 2019 ATTENDANCES

 

There was submitted Agenda Note PAC23-2019 providing a copy of the attendance return for meetings of the Performance and Audit Committee held over 2019.

 

The Committee noted the position as outlined.

 

XI                     DATE OF NEXT MEETING

The Committee noted that the next meeting of the Performance and Audit Committee would be held in Committee Room 1, 14 City Square on Tuesday, 30th July, 2019 at 2.00 pm.

 

 

Ken LYNN, Chairperson.