At a MEETING of the DUNDEE CITY HEALTH AND SOCIAL CARE INTEGRATION JOINT BOARD held at Dundee on 30th October, 2018.

Present:-

Members

Role

Ken LYNN (Vice Chairperson)

Nominated by Health Board (Non-Executive Member)

Roisin SMITH

Nominated by Dundee City Council (Elected Member)

Helen WRIGHT

Nominated by Dundee City Council (Elected Member)

Jenny ALEXANDER

Nominated by Health Board (Non-Executive Member)

Norman PRATT

Nominated by Health Board (Non-Executive Member)

David W LYNCH

Chief Officer

Dave BERRY

Chief Finance Officer

Jane MARTIN

Chief Social Work Officer

Drew WALKER

Director of Public Health

Raymond MARSHALL

Staff Partnership Representaetive

Jim MCFARLANE

Trade Union Representative

Christine LOWDEN

Third Sector Representative

Martyn SLOAN

Person providing unpaid care in the area of the local authority

Ken LYNN, Vice Chairperson, in the Chair.

I                       APOLOGIES FOR ABSENCE

Members

Role

Trudy McLEAY

Chairperson

Cesar RODRIGUEZ

Registered Medical Practitioner (not providing primary medical services)

Frank WEBER

Registered Medical Practitioner (whose name is included in the list of primary medical performers)

Sarah DICKIE

Registered Nurse

II                      DECLARATIONS OF INTEREST

No declarations of interest were made.

III                     MEMBERSHIP OF DUNDEE CITY INTEGRATION JOINT BOARD

 

(a)                    NHS TAYSIDE

 

The Integration Joint Board agreed to note that the undernoted members had been nominated by NHS Tayside to serve as members of the Integration Joint Board.

Role

Member

Nominated by Health Board

Trudy McLeay *

Nominated by Health Board

Jenny Alexander *

Nominated by Health Board

Dr Norman Pratt *

Registered medical practitioner whose name is included in the list of primary medical practitioner

Dr Frank Weber

Registered nurse

Sarah Dickie

Registered medical practitioner not providing primary medical services

Dr Cesar Rodriguez

* Denotes Voting Member

(b)                    DUNDEE CITY COUNCIL

 

The Integration Joint Board agreed to note that the undernoted members had been nominated by Dundee City Council to serve as members of the Integration Joint Board.

Role

Member

Nominated by Dundee City Council

Councillor Ken Lynn *

Nominated by Dundee City Council

Councillor Roisin Smith *

Nominated by Dundee City Council

Bailie Helen Wright *

* Denotes Voting Member.

(c)                    MEMBERSHIP

The Integration Joint Board agreed to the appointment of the undernoted members to serve as members of the Integration Joint Board and to note that the service user position was currently vacant and that a report would be submitted to a future meeting of the Integration Joint Board on proposed appointment to this position.

Role

Member

Staff Partnership Representative

Raymond Marshall

Staff of the constituent authorities engaged in the provision of services provided under integration functions

Jim McFarlane

Third sector bodies

Christine Lowden

Service users

Vacant

Persons providing unpaid care

Martyn Sloan

Director of Public Health

Drew Walker

IV                     CHAIRPERSON AND VICE-CHAIR PERSON

(a)                    CHAIRPERSON

The Integration Joint Board agreed to note that following the resignation of Doug Cross, NHS Tayside Board had agreed to appoint Trudy McLeay to the position of Chairperson of the Integration Joint Board.

(b)                    VICE-CHAIRPERSON

The Integration Joint Board agreed to note that Dundee City Council had appointed Councillor Ken Lynn to the position of Vice‑Chairperson of the Integration Joint Board.

V                      PERFORMANCE AND AUDIT COMMITTEE APPOINTMENT OF MEMBERSHIP AND CHAIRPERSON

Reference was made to Article VIII of the minute of meeting of the Integration Joint Board held on 30th August, 2016, wherein it was agreed to establish a Performance and Audit Committee as a Standing Committee of the Integration Joint Board.  The Terms of Reference were also agreed.

(a)                    MEMBERSHIP

The Terms of Reference indicated that the Integration Joint Board shall appoint the Committee which would consist of not less than six members of the Integration Joint Board.  The Committee would include at least four Integration Joint Board voting members (on the basis of two from NHS Tayside and two from Dundee City Council).

The Integration Joint Board agreed to appoint Councillor Ken Lynn, Bailie Helen Wright, Jenny Alexander, Dr Norman Pratt, Dr Cesar Rodriguez, Jane Martin and Raymond Marshall as members of the Performance and Audit Committee.

(b)                    CHAIRPERSON

The Integration Joint Board agreed to appoint Councillor Ken Lynn to the position of Chairperson of the Performance and Audit Committee.

VI                     MINUTE OF PREVIOUS MEETING

The minute of meeting of the Integration Joint Board held on 28th August, 2018 was submitted and approved.

VII                    PERFORMANCE AND AUDIT COMMITTEE

(a)                    MINUTE OF PREVIOUS MEETING OF 25TH SEPTEMBER, 2018

The minute of meeting of the Performance and Audit Committee held on 25th September, 2018 was submitted and noted for information and record purposes.

VIII                   FREE PERSONAL CARE FOR ADULTS AGED UNDER 65 YEARS

There was submitted Report No DIJB53-2018 by the Chief Officer advising of new legislation to extend Free Personal Care to adults aged under 65 years of age from 1st April, 2019.  The report set out the information available to partners to date and the proposed actions Dundee Health and Social Care Partnership would take in preparation for the new legislation.

The Integration Joint Board agreed:-

(i)         to note the Scottish Governments legislation to extend Free Personal Care to Adults aged under 65 years;

(ii)        to note that the Health and Social Care Partnership awaited receipt of further national guidance in respect of the extension of the policy in addition to the level of additional funding to support the policy change;

 

(iii)        to note the proposed planning in preparation for the policy change as detailed in Appendix 1 of the report;

(iv)       to note that as responsibility for charging was not devolved to Integration Joint Boards, approval to change the current charging policy would be sought through Dundee City Councils Policy and Resources Committee; and

(v)        to instruct the Chief Officer to provide an update report to the Integration Joint Board setting out the progress to implement the policy change at both a national and local level in January 2019.

IX                     UPDATE ON DATA PROTECTION WORK SINCE THE IMPLEMENTATION OF GENERAL DATA PROTECTIONREGULATIONS

 

There was submitted Report No DIJB54-2018 by the Chief Finance Officer informing of work undertaken since the implementation of the General Data Protection Regulations on 25th May, 2018. 

 

The Integration Joint Board agreed:-

(i)         to note the work that was being undertaken by NHS Tayside and Dundee City Council to ensure the organisations were working towards General Data Protection Regulations compliance as detailed in sections 4.2.1 to 4.2.9 of the report; and

 

(ii)         to note that Dundee City Councils Data Protection Officer would act as Data Protection Officer for the Integration Joint Board.

The Integration Joint Board further agreed to note that Dundee City Council employees in the Health and Social Care Partnership were required to complete a mandatory e-learning module on Data Protection Regulations and that the Chief Officer would ascertain the position in relation to the arrangements for NHS staff within the Health and Social Care Partnership being advised and prepared for the requirements of Data Protection Regulations to ensure consistency of approach and awareness across the Partnership to ensure that effective and sufficiently resilient processes were in place.

X                      HELENSLEA CARE HOME

 

There was submitted Report No DIJB55-2018 by the Chief Officer confirming the decision to move to terminate the National Care Home Contract agreement between Dundee City Council and Bertinaley Care who were the owners of Helenslea House Residential Care Home.  The report set out in detail, the grounds for the decision, the actions taken and the subsequent closure of the care home on 13th September, 2018.

The Integration Joint Board agreed to note the report for information.

 

XI                     ALCOHOL AND DRUG PARTNERSHIP ADDITIONAL FUNDING

 

There was submitted Report No DIJB56-2018 by the Chief Officer providing information about additional funding provided by Scottish Government to support the delivery of drug and alcohol services and to approve the Dundee Local Investment Plan.

The Integration Joint Board agreed:-

(i)         to note the letter from Scottish Government detailing additional funding as attached at Appendix 1 of the report;

 

(ii)         to approve the Dundee Local Investment Plan as set out in Appendix 2 of the report;

 

(iii)        to note that the Dundee Alcohol and Drug Partnership considered and approved the proposed Local Improvement Plan on the 23rd October, 2018; and

 

(iv)        to instruct that the Local Improvement Plan be submitted to the Scottish Government Alcohol and Drug Delivery Unit by the end of October 2018 for consideration for funding.

 

XII                    FINANCIAL MONITORING POSITION AS AT 31ST AUGUST, 2018

 

There was submitted Report No DIJB57-2018 by the Chief Finance Officer providing an update of the projected financial monitoring position for delegated health and social care services for 2018/19.

The Integration Joint Board agreed to note the content of the report including the overall projected financial year end as at 31st August, 2018.

XIII                   TRANSFORMATION PROGRAMME UPDATE REPORT

 

There was submitted Report No DIJB58-2018 by the Chief Finance Officer providing an update on the progress of Dundee Health and Social Care Partnerships Transformation Programme.

The Integration Joint Board agreed:-

(i)         to note the content of the report, the progress to date and the scope and scale of the transformation work streams as set out in Appendix 1 of the report; and

(ii)         to instruct the Chief Finance Officer to provide a further update on progress of the Transformation Programme by the end of March 2019.

 

XIV                  WINTER PLAN (2018/2019) NHS TAYSIDE AND PARTNER ORGANISATIONS

 

There was submitted Report No DIJB59-2018 by the Chief Officer informing of the Winter Plan 2018/19 NHS Tayside and Partner Organisations (the Winter Plan) to be submitted on behalf of NHS Tayside and its partner organisations to the Scottish Government.  The Winter Plan set out the arrangements across Tayside to support seasons variations across health and social care services and described the level of preparedness.

The Integration Joint Board agreed:-

(i)         to note the content of the report and approve and agree the plan as presented at Appendix 1 of the report; and

(ii)        to note the detailed actions for the Dundee Health and Social Care Partnership as detailed in Section 4.6 of the report and Section 4.4 of the Winter Plan.

 

XV                   PROGRAMME OF MEETINGS - DUNDEE INTEGRATION JOINT BOARD - 2019

The Integration Joint Board agreed that the programme of meetings of the Dundee City Health and Social Care Integration Joint Board over 2019 be as follows:-

Date

Venue

Time

Tuesday, 26th February, 2019

Committee Room 1, 14 City Square, Dundee

2.00 pm

Friday, 29th March, 2019

Committee Room 1, 14 City Square, Dundee

2.00 pm

(Budget

Meeting)

Tuesday, 23rd April, 2019

Committee Room 1, 14 City Square, Dundee

2.00 pm

Tuesday, 25th June, 2019

Committee Room 1, 14 City Square, Dundee

2.00 pm

Tuesday, 27th August, 2019

Committee Room 1, 14 City Square, Dundee

2.00 pm

Tuesday, 29th October, 2019

Committee Room 1, 14 City Square, Dundee

2.00 pm

Tuesday, 17th December, 2019

Committee Room 1, 14 City Square, Dundee

2.00 pm

XVI                  PROGRAMME OF MEETINGS PERFORMANCE AND AUDIT COMMITTEE - 2019

The Integration Joint Board agreed to note that the programme of meetings of the Performance and Audit Committee over 2019 would be recommended as follows:-

Date

Venue

Time

Tuesday, 12th February, 2019

Committee Room 1, 14 City Square, Dundee

2.00 pm

Monday, 25th March, 2019

Committee Room 1, 14 City Square, Dundee

2.00 pm

Tuesday, 28th May, 2019

Committee Room 1, 14 City Square, Dundee

2.00 pm

Tuesday, 30th July, 2019

Committee Room 1, 14 City Square, Dundee

2.00 pm

Tuesday, 24th September, 2019

Committee Room 1, 14 City Square, Dundee

2.00 pm

Tuesday, 26th November, 2019

Committee Room 1, 14 City Square, Dundee

2.00 pm

 

XVII                 MEETINGS OF THE INTEGRATION JOINT BOARD 2018 - ATTENDANCES

There was submitted Agenda Note DIJB60-2018 providing a copy of the attendance return for meetings of the Integration Joint Board held to date over 2018.

The Integration Joint Board agreed to note the position as outlined.

XVIII                DATE OF NEXT MEETING

The Integration Joint Board agreed to note that the next meeting of the Integration Joint Board would be held in Committee Room 1, 14 City Square, Dundee on 18th December, 2018 at 2.00 pm.

Ken LYNN, Vice Chairperson.